New! Online Exhibitor Portal
New this year, ASHI will process all exhibit and sponsorship opportunities through a robust online exhibitor portal. This online system will launch in April. Confirmed exhibitors will receive an email with login instructions to pay for their booth, purchase additional opportunities, and upload necessary documents.
Apply today to secure your spot!
Exhibit Hall Hours
|Monday, October 1, 2018||7:00 PM - 9:00 PM|
|Tuesday, October 2, 2018||
9:30 AM - 12:30 PM
|Wendesday, October 3, 3018||
9:30 AM - 12:30 PM
|Thursday, October 4, 2018||9:30 AM - 2:30 PM
Special Events in the Exhibit Hall
Monday, October 1, 2018
Opening Reception with Exhibits and Poster Viewing
|Tuesday, October 2, 2018
6:00 pm - 7:45 pm
Poster Reception with Exhibits
Exhibit Fees, Terms and Conditions
All exhibitors must adhere to the Terms of Agreement.
The exhibits at ASHI are designed for the display and demonstration of products and/or services directly related for use by immunologists, geneticists, molecular biologists, transplant physicians, surgeons, pathologists and technologists involved in the field of histocompatibility and immunogenetics. All products and services exhibited must be germane to the study and practice of histocompatibility and immunogenetics and have appropriate governmental and agency approval, if applicable. ASHI retains the sole authority to determine the eligibility of any company and/ or its product. ASHI reserves the right to refuse applications of organizations not meeting standard requirements or expectations. ASHI reserves the right to curtail or to close exhibits, wholly or in part, the reflect unfavorably on the character and the purpose of the meeting. This applies to displays, literature, advertising, novelties, souvenirs, conduct of persons, etc.
Booth Prices (per 10’ x 10’)
|Additional 10’ x 10’ Booth||$2,415.00|
|Island Booth||$36.75 Per Sqaure Foot|
*Proof of non-profit status must accompany completed application.
Terms of Payment
All applications must be submitted online.
Payment may be made by check or credit card on the online Exhibitor Portal. Space will not be confirmed without the completed application and full payment. Checks should be made payable to ASHI and forwarded with the completed exhibit application.
Assignment of Space
ASHI has instituted a priority point system for space assignment. Booth location will be determined based on the following criteria: one point assigned for every booth purchased in the last three years (2015, 2016, 2017); one point assigned for each full page advertisement purchased in the ASHI Quarterly in 2017 and one to three points per 2017 sponsorship contribution level, if applicable. Management reserves the right to make any revisions necessary to the floor plan at any time. ASHI reserves the right to relocate an exhibitor at any time with the understanding that if the exhibitor does not agree with such relocation to the extent that the exhibitor cannot participate in ASHI, the deposit and/or full payment for exhibitor space will be fully refunded. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should note that on their application. Careful consideration will be given to all such requests, but cannot be absolutely guaranteed.
Designated Tax Exempt/Non-Profit Area
Exhibitors, who are defined as tax exempt/non-profit companies, are eligible to receive the reduced booth price of $630.00 for a maximum of one 10’ x 10’ booth. Proof of tax exempt/non-profit status must accompany completed application. Tax exempt/nonprofit space assignment will be confined to a specific area on the floor plan. Tax exempt/non-profit exhibits do not have the option to choose booth space in other locations on the exhibit floor for this reduced rate. Tax exempt/non-profit rental rates include: rental of one 10’ x 10’ booth space, side and back drape, and one I.D. sign. Subsequent booths requested are charged the regular booth price. Tax exempt/non-profit exhibitors are required to provide carpeting (if necessary) and accessories for their space. If space is unavailable in the tax exempt/non-profit area, space will not be available elsewhere unless the tax exempt/non-profit company is willing to pay the full booth price listed above.
Cancellation or Downsizing of Booth Space
Cancellations or requests to downsize must be submitted to the ASHI Meeting Manager in writing. The date of receipt of exhibitor’s written notice of cancellation in the ASHI Headquarters office will be the official cancellation date. If space is canceled on or before Wednesday, May 30, 2018, ASHI will retain 25% of the total booth cost. Any exhibitor who cancels space after Wednesday, May 30, 2018, will be responsible for the total booth cost. Refunds for cancellations are not available after Wednesday, May 30, 2018. If written notification of downsizing booth space is received on or before Wednesday, May 30, 2018, the exhibitor is responsible for 25% of the original exhibit space contract, plus the cost of the redefined exhibit space. No decreases in booth size or configuration will be made after Wednesday, May 30, 2018.